Frequently Asked Questions

1.    What is TIPS?

TIPS is an acronym for The Interlocal Purchasing System.  TIPS is a national purchasing cooperative that offers access to competitively procured purchasing contracts to its membership.  TIPS is housed at and managed by the Region 8 Education Service Center located in Pittsburg, Texas. Learn More About TIPS

 

2.    How does my organization benefit from using a purchasing cooperative like TIPS?

For governmental agencies such as public education organizations, higher education entities, and city or county governments, membership in a purchasing cooperative offers the following benefits:

·         Access to competitively procured contracts with quality vendors

·         Savings of time and financial resources necessary to fulfill bid requirements

·         Assistance with purchasing process by qualified TIPS staff

·         Access to pricing based on a “national” high-profile contract

 

3.    How are TIPS contracts awarded?

The general process to award a TIPS contract to a vendor is as follows:

·         TIPS posts an RFP/RFQ for a specific product/service with a deadline date and time for submission of responses

·         TIPS advertises the posting of the RFP/RFQ in a manner that meets the state of Texas requirements as well as in additional formats established by TIPS as beneficial to TIPS members including a national advertisement in USA Today.

·         TIPS collects all incoming proposals until the deadline for submission

·         TIPS staff open and record all of the proposals submitted prior to the advertised deadline

·         A scoring committee reviews all proposals and scores the proposals based on the criteria established by TIPS (scoring rubric is included in the posted RFP/RFQ documents

·         A vendor receiving a score of at least 80 on the scoring rubric is then recommended to the Region 8 ESC Board of Directors at the monthly meeting to receive a TIPS contract to sell the specified product/service.

·         The ESC Board of Directors votes to award contracts following the recommendation and discussion of proposed contracts.

 

4.     Where are TIPS solicitations advertised?

TIPS solicitations (RFP’s/RFQ’s) are advertised for 2 consecutive weeks in the Pittsburg Gazette in Pittsburg, Texas as well as on a national scope in the USA Today.  For solicitations advertised after July 1, 2014, postings are also advertised in The Advocate published in Baton Rouge, Louisiana.

 

5.    Who can be a member of TIPS?

The Interlocal Purchasing System currently serves entities such as state and local governments and non-profit organizations, including but not limited to:

·         K-12 school districts

·         Charter Schools

·         Colleges and Universities (State and Private)

·         Cities/Municipalities

·         Counties/Parishes

· State Agencies

·         Emergency Services Districts

·        Non-profit organization as defined by the Internal Revenue Service

·         Other entities with legislated purchasing/bidding requirements

 

6.    How much does it cost to be a member of TIPS?

Membership in The Interlocal Purchasing System is free.

 

7.    How does my organization become a member of TIPS?

The TIPS website offers step-by-step instructions on how to become a member.  The process is fast, and it’s free.  It is, however, specific to your home state.  Please click on this link to access the membership instructions and documents:  https://www.tips-usa.com/membership.cfm

 

8.    How can my business become an awarded vendor to sell products or services through TIPS?

The only way a vendor can sell products or services through the TIPS cooperative is to be awarded a contract by TIPS.  This can only happen when a vendor responds to a TIPS solicitation (RFP/RFQ) for their specific product or service and meets the scoring requirements to receive an awarded contract from the Region 8 ESC Board of Directors (which serves as the governing board of TIPS).  For further information, please see question #4 of this FAQ or visit the following link:  https://www.tips-usa.com/becomebidder.cfm

 

9.    I am not from Texas.  Does the TIPS purchasing process meet the purchasing requirements of my state?

It is ultimately the responsibility of the purchasing member to ensure that all aspects of a specific purchase meet individual state purchasing laws, rules, and regulations.  Please reach out to our legal counsel at legal@tips-usa.com if you have any questions about TIPS' specific processes or procedures.